Ipswich Scenic 100 – Event Terms and Conditions
Event and Organiser
The “Event” is the Ipswich Scenic 100, to be held on 7 March 2027.
The “Event Organiser” is Lions Club of Brisbane West and includes, where appropriate, its officers, members, employees, agents, volunteers and contractors.
Bicycle Queensland Ltd ABN 11 428 868 797 (“Bicycle Queensland”) provides registration, marketing and other event services in support of the Event.
By registering to participate in the Event, you (the “Participant”) accept and agree to be bound by these Terms and Conditions.
An entry is not considered complete until all required participant information has been supplied and payment in full has been received.
Changes, Cancellation and Rescheduling of the Event
The Event Organiser reserves the right to change the venue, route, ride options, schedule or any information published about the Event without notice where reasonably necessary.
The Event Organiser has the right to change, reschedule or cancel all or part of the Event as a result of unforeseen events or circumstances beyond its control, including but not limited to:
- poor or extreme weather;
- bushfires or floods;
- disaster or accident;
- public health or safety concerns;
- road closures or changes to relevant permits or approvals; or
- recommendations or directions of a government authority or agency.
Where reasonably possible, the Event Organiser will endeavour to reschedule the Event rather than cancel it.
If the Event is rescheduled, entries will be transferred to the rescheduled Event date without an additional fee. Participants will be advised of any applicable refund arrangements when the rescheduled date is announced.
If the Event is cancelled once it has commenced or on the day of the Event due to circumstances beyond the Event Organiser’s reasonable control, Participants will not be entitled to a refund.
Notification of significant changes, rescheduling or cancellation will be made using the email address supplied during registration and may also be published on the Event website and social media channels.
Participation and Event Rules
The Participant must ride in a safe, responsible and courteous manner during the Event and use common sense at all times.
Participation in the Event involves riding on and crossing public roads used by other traffic and riding in proximity to other cyclists. The Participant acknowledges and accepts the hazards involved.
The Event is not a race. Roads used by the Event are not closed to other traffic and normal Queensland road rules apply at all times.
The Participant agrees to abide by the Queensland Road Rules and follow all reasonable directions given by Event personnel, traffic controllers, police and other authorised officials.
The Participant must ensure they have sufficient riding competence and experience to participate in their selected distance and that their bicycle is in sound mechanical condition.
The Participant is responsible for ensuring they are physically and mentally capable of completing their selected ride. Anyone with a medical condition that may affect their own safety or the safety of others should advise the Event Organiser where appropriate.
Participants are recommended to carry appropriate equipment for their selected ride, including:
- a spare tube or suitable puncture repair equipment;
- a pump or inflation device;
- a suitable multitool;
- sufficient hydration and nutrition; and
- any medication they may require.
Event identification provided to the Participant must be displayed as directed by the Event Organiser.
Participants must wear an approved bicycle helmet while riding in the Event.
Only standard human-powered bicycles or electric pedal-assisted bicycles that comply with Queensland requirements are permitted.
The use of aero bars while participating in the Event is prohibited. Where aero bars are fitted to a bicycle, Participants must not use them while riding in the Event and must maintain ready access to their brakes.
Age Requirements
Participants must meet the following minimum age requirements on the day of the Event:
- 25km and 50km rides: 12 years or older;
- 100km ride: 16 years or older; and
- 170km ride: 18 years or older.
Participants aged under 18 must have the consent of their parent or legal guardian to participate and must be accompanied during the Event by a responsible adult.
Where a person registers more than one Participant, they confirm that they:
- have obtained the consent of the parent or guardian of any Participant aged under 18;
- accept these Terms and Conditions on behalf of each person included in their registration; and
- will ensure all adult Participants, and the parents or guardians of Participants aged under 18, are made aware of these Terms and Conditions.
Course Cut-offs and Event Support
The Event is organised with the intention that all Participants return to the finish at UniSQ by approximately 2:00pm.
Event facilities and support services will close progressively in accordance with the Event’s operational requirements, with Event facilities at UniSQ closing at 3:00pm.
Course cut-off times may apply to individual ride distances. Participants who do not reach a designated point by the published cut-off time may be directed onto a shorter route or otherwise directed by Event personnel.
Participants who choose to continue on the original route after being directed onto a shorter route acknowledge that they may no longer be supported by the official Event support team.
Final course cut-off locations and times will be communicated to affected Participants before the Event.
Participant Conduct
Conduct which, in the opinion of the Event Organiser, has resulted or may result in a breach of these Terms and Conditions, harm to another person or their property, illegal activity, abusive behaviour or other antisocial behaviour may result in the Participant being removed from the Event.
The Event Organiser reserves the right to refuse participation in the Event to any person where reasonably necessary for the safe and appropriate conduct of the Event, even where that person holds a valid entry.
The Event Organiser is not liable for any loss, damage, cost or expense, including refund of entry fees, arising from a Participant being denied participation or removed from the Event as a result of their conduct or failure to comply with these Terms and Conditions.
Personal Property
The Participant takes full responsibility for the security of their personal possessions, including bicycles, helmets, electronic devices and other valuables.
The Event Organiser and Bicycle Queensland will not be liable for possessions that are lost, stolen or damaged during the Event except to the extent that liability cannot lawfully be excluded.
Medical Assistance
The Participant acknowledges that cycling involves inherent risks and that accidents and medical emergencies may occur.
Where the Participant is unable to provide consent, they authorise Event personnel to arrange medical assistance, treatment and/or ambulance transportation where reasonably considered necessary.
Any costs associated with ambulance transport or medical treatment remain the responsibility of the Participant.
Participants are responsible for carrying any medication or other items they may require to manage a known medical condition.
Photography and Media
The Participant acknowledges that photographs, video footage and other recordings may be taken during the Event by official photographers, Event personnel, media representatives and other participants.
The Participant consents to the Event Organiser and Bicycle Queensland using images or recordings of their participation for legitimate Event, promotional, publicity and cycling-related purposes without remuneration.
Refunds, Cancellations and Transfers
If a Participant wishes to cancel or transfer their Event entry, they must make the request in writing to events@BQ.org.au.
Transfers
Entries may be transferred to another Participant until 5:00pm on 14 February 2027.
A $20 administration fee applies to all entry transfers.
The transfer is not complete until the required details for the replacement Participant have been supplied and confirmation of the transfer has been provided.
No transfers will be accepted after 5:00pm on 14 February 2027.
Cancellations
Participants may cancel their entry until 5:00pm on 14 February 2027.
A $20 administration fee applies to cancellations made before this deadline.
No refunds will be provided for cancellations after 5:00pm on 14 February 2027.
Except as otherwise stated in these Terms and Conditions, the Event Organiser is under no obligation to refund monies or entry fees due to non-use, failure to participate or dissatisfaction by the Participant.
Communications and Privacy
Communications relating to the Event will principally be made by email. Participants must provide a valid email address and are responsible for reviewing important Event information and updates.
Personal information collected during registration will be used for purposes associated with conducting and administering the Event, including participant identification, Event communications, safety, insurance where applicable, and delivery of Event services.
Participant information may be shared with parties where reasonably required to conduct the Event, including the Event Organiser, Bicycle Queensland, event medical providers, contractors and other relevant Event service providers.
Bicycle Queensland handles personal information in accordance with its Privacy Policy.
Participants may separately elect to receive marketing or other communications from Bicycle Queensland and may unsubscribe from those communications at any time. Essential communications relating to the Participant’s Event entry will continue to be sent where required.
Risk Acknowledgement
The Participant acknowledges and understands that cycling involves inherent risks, including the risk of injury, death and damage to property.
Risks associated with participation may include, but are not limited to, interaction with motor vehicles and other road users, other cyclists, road surfaces and hazards, weather conditions, physical exertion, dehydration, equipment failure, falls and accidents.
To the fullest extent permitted by law, and in consideration of being permitted to participate in the Event, the Participant agrees to release, waive, indemnify and discharge:
- the Event Organiser and its officers, members, employees, contractors, volunteers and representatives;
- Bicycle Queensland and its directors, employees, contractors, volunteers and representatives;
- Event sponsors and their respective representatives;
- Event funding bodies and beneficiaries and their respective representatives; and
- owners, licensees and occupiers of land and property upon which the Event or any part of it is conducted, including statutory bodies and local authorities,
from liability and claims arising out of or connected with injury, death, property damage or other loss resulting from the Participant’s participation in the Event, to the fullest extent permitted by law.
By completing registration and paying the applicable entry fee, the Participant confirms that they have read, understood and accepted these Terms and Conditions.